How (and When) to Talk to Direct Service Providers About Claiming Their Programs
Step 1: Identify a pilot group of key providers
Pick 10-15 providers that you either already have strong relationships with, or who you believe will be critical participants in both serving and referring individuals. Think about selecting a diverse group of organizations that have strong community ties and relationships with other providers.
For Professional and Enterprise Customers, you can also look at your Analytics to identify programs that are being clicked and referred to the most, and reach out to those providers.
Step 2: Make sure programs are listed on the platform
Step 3: Reach out to those providers (see this article for more detail on ways to do this)
Reach out to your initial group of providers in the way that makes the most sense for your organization
Send emails: Send out an email to each organization welcoming them to the network and sharing the custom link for them to see and claim their listings. Follow up with a reminder email or phone call if they don’t respond.
Make calls: If you have an available staff member, block out 1-2 hours to call through the list of providers.You can welcome them to the community and follow up with the email link for them to complete the process of claiming their listings.
Host a meeting or event: Host a meeting or event to bring your group of providers together so they can learn more about what you are creating. Have a computer or tablet available to help people claim their listings on the spot.
Step 4: Have programs claim their listings
Have programs claim their programs so that they can unlock their referral dashboard and reports.
Step 5: Set Up Training
Set up a training for all of your partners to learn how the platform works.
Aunt Bertha can support you by either providing the training or by providing you with materials to facilitate your own. Aunt Bertha also offers a weekly group training for all customers on Wednesdays at 1pm CT that partners can join.
Step 6: Encourage providers to add search boxes to their websites
This is super easy to set up! Interested providers can click here to sign up and the Aunt Bertha team will take care of the rest. Click here for sample email outreach.
Step 7: Expand your network
After assessing your initial efforts, identify subsequent sets of providers to reach out to
You can identify this list of providers by asking each member of your initial provider group to identify (and possibly support outreach efforts to) 5-10 of their key partners.